Access to personnel files shall be limited to the department chair and the fiscal officer.

Access to graduate student files shall be limited to the department chair, the graduate secretary, the Director of Graduate Studies, the Graduate Admissions Committee, and the graduate committee members of a particular graduate student. New student files, current student files, and past student files shall be maintained by the Graduate secretary.

Access to applications for positions shall be limited to the department chair, the faculty, and the fiscal officer.

Access to the undergraduate student files shall be limited to the department chair, the undergraduate secretary, the Director of Undergraduate studies, the Undergraduate Admissions Committee, and the Academic Advisor. New student files, current student files, and past student files shall be maintained by the Undergraduate secretary.